Files in the program
A file is a single file. A file is encrypted and stored in a datafile.
Although the file size is not limited, there is no point in storing
large files, such as video, this way because viewing such a file in
the associated application takes a long time. Use files to store files
of any type. For example, you can store distribution packages of all
software products you buy and specify their IDs or any additional information
in their comments or custom fields.
File data fields
Besides custom fields, there are the following data fields in a file: Name (shown
in the Name column of the list), Filename and Comments. You
can create any number of custom fields.
Adding a file
To add a file, you should select the File | Create | Add
file menu item ( ).
The File Properties dialog box will appear (see Editing
file properties). After you enter all the necessary information,
click the Save button.
The changes will be saved and the file will be uploaded
to the datafile.
Deleting a password
To delete a password, select the password you want
to delete, then press the hotkey Del or select the Edit | Delete menu
item ( ). The password will
not be deleted from the datafile, but will be moved to the Deleted folder
(see the Deleted folder). You can also drag
the password to the Deleted folder with the mouse.
Editing file properties
To edit the properties of a file, double-click the file or
select the file and click the Edit | Open menu
item. The File Properties dialog box will appear. You
can edit all the fields. The Comments and Advanced tabs
at the bottom of the dialog box are used for switching between the Comments and Custom
Fields modes (see Editing custom fields).
Changing the file icon
Any data item can be associated with an individual icon.
Open the File Properties dialog box. In the upper-left
corner you can see the current file icon. To change the current
icon, click the Change button next to it. The icon selection
dialog box will appear. Select a new icon for the file and click
OK. The new icon will replace the current one. Click Save to
apply the changes.
Note: the icon will be changed for the current
item only. Changing the icon will not influence other file.
Tip: assign different icons to different
file. It will help you quickly find the necessary item in
the list.
Adding a file into Favourites
You can make it easier to access frequently used items using Favourites.
To add an item to Favourites, select it and either right-click
it and select Add To Favourites or select the Edit | Add
To Favourites item from the main menu ( ).
When add an item to Favourites, it is not copied. Only a link
to it is added to Favourites. The item itself remains in the
folder where it was and can be easily moved to any location in the program.
If you edit its properties in Favourites, the changes will influence
the original item. And vice versa, if you edit its properties in the
folder tree (if you rename it, for instance), the changes will influence
its representation in Favourites.
Tip: do not add too many items to Favourites.
If there are too many items there, it will be difficult to find
those you really need.
Deleting a file from Favourites
To delete an item from Favourites, switch to the Favourites panel,
select the item you want to delete, right-click it and select the Remove
from This List menu item ().
When you delete an item from Favourites, it is not deleted from the
datafile.
If you delete such an item from the datafile, it will be automatically
deleted from Favourites when you empty the Deleted folder.
Previewing file properties
Use the Preview Panel to view the properties of a file without
opening its properties dialog box. It is located under the list in the
right part of the main window. Select a file in the list and all
its properties will be shown in the Preview Panel. You can show/hide
the Preview Panel by selecting the View | Layout menu
item.
Launching a file / opening a file in the associated application
To open a file in the associated application, click the Open file
in the associated application button on the Preview Panel or
in the
File Properties dialog box ( ).
The file will be copied to the “Temporary Internet Files\SSP” folder
and opened in the associated application. See also “Monitoring
changes in files and uploading their new versions”.
Tip: you can combine opening a file and monitoring changes to edit
secret documents. In this case you will be the only person who accesses
these files and that database will store their latest (actual) copies.
Monitoring changes in files and uploading their new versions
SecureSafe Pro will monitor changes in the file opened in the associated
application. If the file is modified, SecureSafe Pro will open the
dialog box where you can select what to do.
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- Upload the file and delete it from disk – uploads
the modified file, deletes the opened file from the disk
and finishes monitoring.
- Upload and continue monitoring – uploads the modified
file from the disk to the database and continues monitoring
changes in the file.
- Continue monitoring – continues monitoring the file without uploading
it to the database.
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When you finish working with the program, SecureSafe Pro will try
to delete all files opened during the last session.
Copying a file from the program to a physical volume
This feature is used for copying a file from the program to a disk.
To copy a file from the program, click the Save file on disk button
( ) on the
Preview Panel or in the File Properties dialog box.
Note: When you save a file to a disk, the program does not monitor changes
in it.
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